Monitoring and Evaluation

Monitoring is vital for successful launching and meeting the objectives of the Billion Trees Tsunami Afforestation Program. Monitoring of the project activities are being carried out through three tiered monitoring mechanism i.e. at department, project and third party monitoring.

Departmental Monitoring

The Chief Conservator of Forests, Conservator of Forests and Divisional Forest Officers are implementing and monitoring each and every activity of the project as per following mechanism.

  • All the activities are marked on GIS maps and the coordinates for the plan field activities will be provided by the field staff to the PMU before undertaking physical
  • The DFO will supervise work and shall be responsible for 100% correctness, after proper monitoring and verification.
  • The DFO concerned will also ensure that compartment history file is maintained having map of plantation, pre, during and post work photographs of the area, quality and quantity of work done, GPS coordinates record of the area and updation of history files.
  • The Conservator of Forests of the concerned forest circles will physically monitor and verify the 30% work to satisfy correctness of work in his area of jurisdiction. Further he has to ensure that duties of DFO regarding developmental works are fulfilled, gaps identification and course correction accordingly.
  • The Chief Conservator of Forests of the region has to ensure policy coherence regarding project concept and guide the field staff on course correction. Overall he is responsible for correctness of entire developmental works carried out in his jurisdiction under the project. He has to monitor and verify 10% of the total work done.

Monitoring by PMU

At project level monitoring will be handled by three Monitoring & Evaluation Officers one each at regional level with support staff. The Project Director will involve the Forestry Planning and Monitoring circle to deliver the following activities.

  • Establish baseline in forest and non-forest areas for the project using 2013 satellite imageries upto June 2015.
  • Database establishment in MS ACCESS program encompassing the details of Plantation Journals and Nursery Journals (History files) of all areas to be monitored. Details such as natural regeneration, pit size, density, area covered through plantation in buffer zone, wastelands and farmlands.
  • Provide inputs to PMU on ToR’s development for external monitoring & evaluation, delineating functions for external validators and MOU signing.
  • Monitoring through GIS/RS, fixed point photography (Pre, during and post activity) and physical verification through surveys using GPS.
  • Build capacity of the field staff in monitoring
  • Development of Maps for areas monitored showing details of activities.
  • Compilation of report containing suggestions on course correction for area managers as well as forwarding remedial measures to steering committee.
  • Liaise with external valuators, facilitating them in providing data and information sharing on developmental activities carried out under the project.

External Monitoring & Evaluation

External monitoring is being carried out through an independent organizations selected through a competitive bidding process. TORs and appropriate procedures and mechanism for external monitoring is as under.

  • The External Monitoring Team will take 30% of new treated areas
  • These areas will be randomly selected in each ecological zone/ forest type.
  • Regarding plantation sites 1% sampling intensity will be followed to see the quality and quantity of work done as well as the survival rate.
  • Physical monitoring will be done at the end of the plantation season.
  • To identify gaps and build capacity of forestry planning and monitoring circle in GIS/RS based monitoring.
  • Providing support to FP&M in establishing baseline for areas to be monitored.
  • Verification/validation of the areas and independent report submission to PMU on plantation carried out under the project, planting program in designated forests, waste and farmlands.
  • Validation of record like plantation journal, nursery journal, case studies, photos and maps.

For external Monitoring of the Project activities WWF-Pakistan has been tasked to monitor and evaluate the Project activities.